3 ways to save time with invoicing

Entrepreneurs will know that invoicing is one of the most important pillars of running a small business. Unfortunately, it can also be one of the most time-consuming. So how can you save time when invoicing?

Here, we look at three ways invoicing software could help entrepreneurs spend less time when creating and sending invoices.

1. Using invoice templates

Invoicing is key to getting paid – so it’s vital to get this right. Many entrepreneurs start out using invoice templates in Word or Excel but, whilst this might seem like a cheaper option, it isn’t always the easiest or fastest way to create invoices or manage payments.

Invoicing software with ready-made invoice templates lets you create and send invoices in under a minute. With automatic fields for all the necessary information, you just need to select your customer, add a product or service, then click send! Using an invoice template will save you the time and trouble off adding up totals, working out discounts or applying VAT – with invoicing software, this is all calculated automatically.

When using online invoice templates, you also have peace of mind that your invoices are up to scratch. To meet legal guidelines, invoices need to include certain bits of information. Invoice templates ensure every invoice you create is a legal document, whilst good invoicing software keeps up to date with any changes in regulations.

2. Copying invoices

One of the most common dilemmas when invoicing customers is how to manage subscription services or repeat orders. Creating a new invoice each month might seem like quite a lot of hassle, but sending repeat invoices doesn’t have to be difficult or time consuming.

Good invoicing software lets you copy an invoice in just a few clicks. Your newly copied invoice keeps the order details and customer information the same but automatically updates the issue date, due date and invoice number.

Copying an invoice can also be useful if you often sell to the same customer or if you sell the same products or services on regular basis. By copying the invoice, you would only need to change a few minor details rather than starting again from scratch. This handy time-saver can make invoicing much quicker, whilst automatically ensuring your invoice numbers are in order.

3. Invoicing on the go with a mobile app

Does your business keep you on the move? Perhaps you travel to different sites or balance work life with other commitments? These are familiar experiences for many of today’s entrepreneurs but having a mobile business can make it difficult to keep on top of invoicing. Fortunately, technology can offer a solution.

By choosing online invoicing software which offers an accompanying mobile app, you can access your account and send invoices whilst on the go. With mobile apps, there’s no need to wait until you’re back at the desk. Just open the app, create the invoice and click send. Thanks to cloud-based technology, any newly-created documents are saved instantly to the cloud and any changes made to existing documents are automatically updated across all of your devices.

This was posted in Bdaily's Members' News section by Debitoor .