Member Article

Email Archiving: embracing IT solutions to benefit for your business

Email is easily one of the most important components of an organisation’s IT infrastructure. It’s something we’re increasingly asked about as IT departments struggle to cope with the increased demands such as the operational support, resource and cost required to keep systems going.

These demands are increasing not only because of the volume of emails that are coming through, but also the size of attachments that are going on them, and so storage requirements have expanded significantly over time.

People are also using these systems as a way of archiving and retaining their information for later use and so it’s moved beyond a simple email system to a document management solution in many companies.

However, IT departments are struggling to deliver these kinds of solutions at a reasonable cost. The usual reaction is to start to enforce user limits, restricting people on the amount of emails and storage they can use.

What actually happens is that you end up with disaffected users who don’t get what they want; users don’t have a simple, searchable email system to retrieve their documents in the future, and the company can’t properly implement security and retention policies in the way that it wants.

But with some careful planning, a simple email archiving solution can save your business from these problems, and also reduce operational and support costs.

An email archiving system will let you set policies that will mean all of your security, retention and other compliance needs are met automatically, and your employees get the useable email solution that they require.

That will mean you can get rid of all those local PST archive files, improve your data security and archive your emails to a slower and cheaper central storage, so you get the best possible value from your IT infrastructure.

For more information about how email archiving is not only better for your users, but will also be easier and cheaper for your IT department to manage as well, watch this short video: http://bit.ly/PI_Email

This was posted in Bdaily's Members' News section by Perfect Image .