Member Article

Tools to help you centralize your project data

A project revolves around people, goals, strategies, plans, actions etc. As soon as it begins, data gets added to it in the form of files, folders, documents, chats, etc. Since people working together on a project might belong to different departments with different job responsibilities, it becomes a necessity to provide them with access to data at a central place so that they can refer to desired information at any point of time. Keeping your stuff in as few places as possible, would help you know where to find things whenever required. This saves a lot of time and effort, indeed!

While technology has empowered us with wonderful and efficient ways to manage our work, here, I am going to list 5 tools that’d help you centralize your project data. Hope this helps!

ProofHub: With the name itself, Pro-of-hub, this tool gives you the power to centralize everything you do in a project within a secured place. You can create as many projects as you want, which are maintained as separate modules within the same hub. Give it a shot, you’ll love it! Icing on the cake - you can choose to privatize different parts of the project data, so that not everyone could access it. Your project discussions, files, chats, timesheets, tasks, calendar, etc. everything is organized at one place. Pricing starts at a reasonable amount of $15 per month.

Wrike: Be it of any size and interval, you can manage all your projects in Wrike. Its feature list includes email integration so you can send important emails to your central workspace and need not to check email back and forth. Further, it offers features like tasks, spreadsheet view, time tracking, reports, folder permissions, etc. You can either go for the free plan or the paid plans starts at $15 per annum for 5 users.

LiquidPlanner: A central online workspace with features to optimize project planning, team coordination, scheduling, time tracking and reporting, etc. In simple words, you have everything that you’d need to manage your projects in just one place. Plans starting at $29 per month!

Teamwork: A tool with with almost all the features required to move a project from beginning till the end. You can create announcements and can also modify projects through a simple drag-n-drop system. As far as price is concerned, its personal plan starts at $12 per month!

Smartsheet: Having a familiar and comfortable interface i.e. spreadsheet, Smartsheet is a popular name in the market. However, it is not just a simple spreadsheet, but the one with special capabilities including file sharing, discussions and Gantt charts. So for those who are habitual of using Excel or Openoffice Calc, can use this tool easily. The basic plan starts at $15 per month.

Almost all these tools offer a free trial period, so if you wanna make sure which one is the best fit for you, then take the trial today! These tools are developed keeping in mind the requirements and needs of those managing work. So whether you’re a freelancer managing work at your own, or a supervisor handling a team of 10 or 100, these tools can help you in managing time on daily basis and you’d surely see an increase in your and your team’s productivity. Moreover, with better collaboration, there would be less communication gaps and thus less errors. Certainly, all this leads to a positive and productive work environment.

This was posted in Bdaily's Members' News section by Sharon Thomson .